Freedom Of Information

The Freedom of Information (Scotland) Act 2002 (FOISA) and the Environmental Information (Scotland) Regulations 2004 (EIRs) provide individuals with a right to request any recorded information held by Scotland’s public authorities. Anyone can use this right, and information can only be withheld where FOISA or EIRs expressly permits it.

Section 23 of FOISA also requires that all Scottish public authorities maintain a publication scheme. A publication scheme sets out the types of information that a public authority routinely makes available.  Information which has been published as part of a Freedom of Information or Environmental Regulations request can be found on the publication section on the publication section of the website.

Transport Scotland has adopted the Model Publication Scheme developed and approved by the Scottish Information Commissioner, who are responsible for enforcing FOISA and EIRs.

How to make a request for information

The information we publish through the model scheme is, wherever possible, available on our website. This information on our website (which can be navigated from our home page or projects page) includes material which is available to download. Alternatively, you can use our website’s “Search” facility. We offer alternative arrangements for people who do not want to, or cannot, access the information online or by inspection at our premises. For example, we can usually arrange to send information to you in paper copy (although there may be a charge for this).

Please send your request for information to:

The act and your rights

You have legal rights to access information under this scheme and a right of appeal to the Scottish Information Commissioner if you are dissatisfied with our response. These rights apply only to information requests made in writing* or another recordable format. If you are unhappy with our responses to your request you can ask us to review it internally and if you are still unhappy, you can make an appeal to the Scottish Information Commissioner.


Data handling policy

Under Data Protection legislation you have the right to ask Transport Scotland as a part of Scottish Government to inform you whether it possesses any personal information relating to you, and if so to provide you with a copy of such data. This is called a “subject access request”. Again these rights are subject to certain exceptions or exemptions.


FOI Terms & Conditions

Unless otherwise stated below under charges for information available only through request, all information contained within our scheme is available from us free of charge where it can be downloaded from our website or where it can be sent to you electronically by email. We reserve the right to impose charges for providing information in paper copy or on computer disc. Charges will reflect the actual costs of reproduction and postage to Transport Scotland, as set out below. In the event that a charge is to be levied, you will be advised of the charge and how it has been calculated. Information will not be provided to you until payment has been received.

Transport Scotland is a Crown body and the information we produce is subject to Crown copyright, which is administered by the Queen’s Printer for Scotland. The material listed in this publication scheme is Crown copyright unless stated otherwise. You may use and re-use Crown copyright information published through this guide free of charge in any format or medium, under the terms and conditions of the Open Government Licence, provided it is reproduced accurately and not used in a misleading context. Where any of the Crown copyright items published through this guide are being republished or copied to others, the source of the material must be identified and the copyright status acknowledged. Further information on the terms of our copyright policy is available.

Transport Scotland participates in the Scottish Government’s records management process. The Scottish Government has in place Record Retention and Disposition Schedules in respect of all documents that it creates and holds. These Schedules set out the lengths of time for which all types of records must be held. This means that whilst FOISA is retrospective, it is only possible to provide copies of records that are still in existence. The current Scottish Government policy and procedures in relation to records management are set out in the Scottish Government’s Record Management Manual.

Some Scottish Government records are selected to be permanently preserved at the National Records of Scotland. The Schedules referred to above set out what types of records will normally be preserved. Once transferred to the National Records of Scotland, these records are made publicly available and are listed on their on-line catalogue.