Senior Management Team Meeting - Minutes - 26 February 2025
Attendees
BAAT
- Bettina Sizeland (BS) - Director
FCS
- Kerry Twyman (KT) – Director – Chair
- David Swanson (DS) – Item 1-6
- Andrew Caddle (AC) – Item 3
- Jonathan Griffiths (JG) – Item 3
- Andy Pope (AP) – Item 1-4
- Joanne Demarco (JD) Item 5
Ferries
- Chris Wilcock (CW) for Roddy Macdonald
ECS
- Morna Cannon (MC) Interim Director
Major Projects
- Gavin Dyet (GD) for Lawrence Shackman
Rail
- Hilary Cameron (HC) for Bill Reeve
Roads
- Hugh Gillies (HG) - Roads
TSA
- Fiona Brown (FB) – Interim Director
CEO Office
- Mark Dunlop
- Pam Yorke
Apologies
- Alison Irvine, TS CEO
- Lawrence Shackman
- Bill Reeve
- Roddy Macdonald
Budget
KT provided an update on the current 2024-25 RDEL and CDEL position as we approach year end. Work is underway on the forward looking capital commission which is also capturing any changes to 2025-26 forecasts. Where potential pressures are emerging, solutions are being worked on including identifying corresponding forecast reductions to ensure a balanced position.
Risk
Budget
AP asked SMT to review the risk card and asked if anything was out of context. SMT had no comments. MC asked for the deep dive on corporate risk 24 to be tabled between May and August.
Action– schedule deep dive on corporate risk between May-August - AP
Oracle
AP explained the recommendation that the existing Oracle risk should now be managed as a corporate issue and asked SMT to review the new risk card. SMT were in agreement that it made sense to reframe the Oracle risk.
FB discussed the mitigations for Oracle and asked if we were able to measure the impact this was having on staff. DS agreed to provide a note for the next all staff notice on the routes for raising any financial impact in particular alongside other concerns.
Action – note on Oracle to be prepared for all staff notice - DS
Digital Comms
AC provided a short presentation on TS website accessibility and explained how material should be published on the Transport Scotland website and the proposed new policy for implementing this across the organisation. KT thanked AC for his presentation and the work the team had been doing on this. SMT agreed they were content with policy on our saltire guidance and asked AC to present this at a future all staff call.
Corporate Dashboard
AP provided updates on the following;
There is an Audit underway on selected expense transactions and requested SMT ask their teams to respond asap noting that this is important and essential activity.
The travel policy will be published on saltire and SMT were asked to highlight this to their teams.
The Business Plan still requiring responses from BAAT. BS to respond.
The TS Corporate plan is being looked over. The key document for Audit Scotland next year is currently being drafted and will be sent to TS CEO for review before being circulated.
Action – BAAT to provide a response on Corporate Plan to AP - BS
HR updates
JD advised that the AWDL for TS had reduced. A report has been circulated to SMT providing details of annual leave balances and JD asked them to work with team leads to make plans to reduce balances.
SG Phishing Campaign
DS provided an update on the performance of TS in the year long Phishing campaign. SMT felt it would be useful for examples of phishing emails to be included in the next all staff call.
Action – examples of phishing emails to be included at next all staff call - DS
AOB
HG and CW advised on the cover arrangements in Ferries.
The next meeting is on 25 March 2025.