Senior Management Team Meeting - Minutes - 28 February 2023

Attendees

Chair

Hugh Gillies (HG) - Director

AMC

Martin Ritchie (MR) - Head of Ports, Shipping, Freight and Canals

BAAT

Bettina Sizeland (BS) - Director

FCS

Kerry Twyman (KT) – Director

Andy Pope (AP) – Head of Corporate Governance

David Swanson (DS) – Head of Corporate Services

Elaine McAtamney (EM) – Senior Financial Accountant

Ferries

Trevor McIlhatton (TM) - Head of CHFS Procurement

LCE

Stuart Greig (SG) – Director

Major Projects

Gavin Dyet (GD) - Head of Design Team 2

Rail

Bill Reeve (BR) - Director

Roads

Stewart Leggett (SL) – Director

TSA

Fiona Brown (FB) – Director

David Keltie-Armstrong (DA)

Secretariat

Gillian McCole (GM) – Head of Chief Executive Office

Pamela Yorke (PY) – Head of Secretariat

Steven Wyllie (SW) – Corporate Governance Manager

Apologies

Michelle Quinn (MQ) – Interim Chief Exec

Fran Pacitti (FP) – Director of AMFC

Roddy Macdonald (RM) – Director of Ferries

Lawrence Shackman (LS) – Director of Major Projects

Finance

KT discussed the current financial landscape for TS. Financial forecasting continues to indicate TS coming in on budget for the year end. Finance have begun work on mapping out accruals for this years budget to ensure reporting on budgets remains precise and timeous. She also advised that any updates or budgets discussions should be communicated through TS finance.

Risk

AP presented slides to update the SMT on current work on risk. He reminded the SMT that the mandatory risk training is still not being completed by staff and that it is due for completion by all staff by the end of March 2023. The Pathways training report shows only 30% completion across the organisation. 

Action: AP will send updated reports to Business Managers.

Correspondence

SW  presented slides on current correspondence response levels. He added that to help directorates management of workloads, the weekly reminder continues to be issued for FOI, PQs, and MRs.

Business Planning

AP & SW discussed the Corporate & Business Plan document and templates with the SMT. DG Net Zero is now requesting that all business plans are submitted to its office before the ned of each financial year going forward. AP stressed that we would require all directorate templates submitted to the Governance team by 10th March in order to allow us to meet this deadline.

EM discussed with the SMT the letters of Delegated Authority, and provided an update on fraud detection.  EM then moved to the Annual Report & Accounts which is being progressed for end of year. She highlighted the importance of the business planning process being accurate, clear and complete to allow her to report at the end of year on the progress TS has made against its objectives.

AOB

COVID inquiry

Work has progressed in providing an update to the UK Government. A team is now in place to handle the TS response to SG.   

George House

George House is on track to be open to staff at the end of March. Directors will be able to access the building from 13th March if they wish to work from there.

Staff Conference

HG provided an update on the progress with the next staff conference.  The location has bee agreed as Glasgow Caledonian University. This is central for all staff and is able to meet all our requirements for the numbers and break out rooms etc.