Senior Management Team Meeting - Minutes - 29 November 2022

Attendees

Chair

Hugh Gillies (HG) - Director

AMFC

Fran Pacitti (FP) – Director

BAAT

Bettina Sizeland (BS) - Director

FCS

Kerry Twyman (KT) – Director

Andy Pope (AP) – Head of Corporate Governance

David Swanson (DS) – Head of Corporate Services

Jason Connelly (JC) – Health & Safety manager

LCE

Susan Cameron (SC) – Programme Manager

Major Projects

Lawrence Shackman (LS) – Director

Rail

Bill Reeve (BR) - Director

Roads

Stewart Leggett (SL) – Director

TSA

Fiona Brown (FB) – Director

Jennifer McVey (JM) - Head of Transport Strategy

Secretariat

Gillian McCole (GM) – Head of Chief Executive Office

Apologies

Stuart Greig (SG) – Director LCE

Mabel Hall – Internal Audit

Finance

KT  provided an update to colleagues on the current financial position.  She explained that the 2023/24 budget is the priority given the funding pressures across government.

Risk

AP provided an update to the Directors on the current risk layout.  The risk register looks largely similar to the previous version, this is due to the Risk Management Group and the Audit and Risk Committee not meeting until the following day.

Action: HG to update the Resourcing issue and legacy Wellbeing risk.

Correspondence

AP provided an overview of the dashboard and confirmed that Business Managers have copies of the background information and can look at cases in more depth.

Corporate update

DS  provided an update on the ongoing building moves.  He discussed the space that TS have been allocated in the main SG building Atlantic Quay.  The TS move to George House is progressing.

JC provided an update on the health and safety work ongoing.  He asked if a director would like to attend the next H&S meeting.  BR agreed to attend and suggested a rota system for directors going forward.

Internal Audit

AP gave apologies on behalf of MH who was unable to attend.  He went on to provide an overview of the internal audit paper.

Audit Plan 2022-23

Future Transport and Workforce Planning and Wellbeing reviews are to be postponed and considered in 2023-24 planning.  The Asset Management audit will have its scope reduced to just assets held and managed directly by Transport Scotland. Sponsorship arrangements will be considered in 2023-24 planning period also.

Audit Planning 2023-24

The audit plan is still to be agreed and presented to the Audit and Risk Committee.  This will be discussed in the January 2023 meeting. It was agreed that the following reviews should be considered during the planning process: Future Transport, Wellbeing and Resourcing, and Asset Management – sponsorship arrangements. The asset management audit will take into consideration the 2021 short life review of SG’s relationship with public bodies.

AP asked that any comments on the audits should be passed to him by 9 December 2022.

COVID-19 Inquiries

JM provided an presentation on the SG COVID-19 inquiries.

AOB

No other business was tabled.