Project Support Officer

We're currently seeking applications for our Project Support Officer vacancy.

This Project Administrator post will be responsible for the administration work necessary to take forward the statutory procedures for promoting new trunk road projects for Design Team 3 which predominantly leads on promoting improvements to the A96.  This will involve dealing with the administration of compensation claims and invoices received into the Branch.

Responsibilities

• Act as the initial point of contact for incoming telephone calls, mail and email correspondence, providing an initial response to enquiries and handling/signposting as appropriate.
• Organise a range of meetings/conferences including booking meeting rooms and ensure all IT equipment is provided.
• Arranging car hire and hospitality for colleagues and act as Requisitioner for any such orders through the Scottish Government’s electronic ordering and payment system.
• Book transport and accommodation as required.
• Recording, scanning, photocopying, processing and distributing as appropriate all mail coming into the Branch.
• Receive, log, record and electronically store invoices from our suppliers and ensure all accounts are paid within 10 working days of receipt in accordance with SG’s payment policy.
•  Process land and other compensation related payments arising from the preparation and construction of major road infrastructure improvements and process payment in accordance with the relevant statutory timescales.
• Maintain the Branch’s records following Scottish Government information management by storing documents and records of all work related activities on our electronic filing system, ensuring items adhere to the standard naming convention when stored.

Background

Transport Scotland is the national transport agency, seeking to deliver a safe, efficient, cost-effective and sustainable transport system for the benefit of the people of Scotland. Transport Scotland is accountable to Parliament and the public through Scottish Ministers, with a budget of over £4 billion per year. Transport is a vital feature of the Scottish Government's focus on increasing sustainable economic growth, and transport investments and policies have major impacts on the economy, people, and the environment.