Procurement

Procurement underpins much of the delivery of our priorities and has a notable impact on performance and success. In recognition of the wider impact that procurement policy and practice has on the Scottish Government’s purpose and our commitments, our vision for procurement is:

To support the delivery of value for money, sustainable and innovative infrastructure and services in fulfilment of the Scottish Government’s ambition and vision for transport, and Transport Scotland’s corporate commitments through a strategic and systematic approach to procurement"

Procurement policy

We purchase services, works and goods from a wide range of suppliers. Public Procurement Regulations govern the means by which we undertake procurement activity.

In line with the Procurement Reform (Scotland) Act 2014, contracting authorities such as Transport Scotland are required to publish a procurement strategy that is reviewed annually and also publish an annual procurement report on its regulated procurement activity.

Our Procurement Strategy 2017-2020 identifies our key procurement policies and processes and sets out the corporate procurement aims, associated actions and the framework in which we will work to ensure that our procurements are carried out in a sustainable manner and deliver value for money.

Our Annual Procurement Report is due for publication in 2018.


Supplying to Transport Scotland

Our regulated procurements are advertised via Public Contracts Scotland (PCS). PCS is used by public bodies in Scotland to advertise tender opportunities. Suppliers can register on PCS and select commodity categories in which they have an interest. Email alerts will be issued by PCS to those suppliers that have registered an interest in a particular commodity category when a new advert is placed by a public body. Any organisation that meets the criteria stated in an advert can register their interest.

If the value of a procurement requirement is less than £50,000, we use the Quick Quote module in PCS.

If the estimated tender value exceeds (or is likely to exceed) the threshold values that apply to public procurement exercises subject to the Public Contract (Scotland) Regulations 2015, the procurement will also be advertised in the Official Journal of the European Union (OJEU).

Notices of contract awards made by us with a value greater than £50,000 are published on PCS.


Our contract register

PCS hosts a register of all contracts greater than £50,000 awarded by us.


Payment of invoices

We are committed to the prompt payment of invoices and aims to settle all undisputed invoices within contract terms and also in line with the Scottish Government’s 10 day payment policy.


Sustainable procurement

Sustainable procurement encompasses the ethos of the sustainable procurement duty placed on us by the Procurement Reform (Scotland) Act 2014 and aims to maximise the social, environmental and economic benefits of resulting from our contracts. Procuring sustainably can play a key role in helping Scotland improve economic growth, encourage innovation, boost employment, training and apprenticeship opportunities and help small and medium enterprises (SME’s), third sector organisations and supported businesses to compete effectively for contracts.

Our contracts, where applicable, require the delivery of community benefits and our commitment to undertaking our procurements in a sustainable manner is documented in our Procurement Strategy (Section 6.1, p24).


Project bank accounts

In line with Scottish Government policy, we include for the operation of project bank accounts on our construction contracts.


Guidance for suppliers tendering for public sector contracts

Suppliers can find more information about tendering for public sector contracts in the Scottish Government’s supplier journey.

Training, support and guidance are also available for SMEs and Third Sector organisations on the Supplier Development Programme website.


Contact us

For further information please email Transport Scotland Procurement at TS_Procurement_mailbox@gov.scot.