HGV Consortium Builder Guidance

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Overview

There is a global climate emergency, and we all have a part to play in tackling it. The haulage and logistics sector in Scotland plays an important role in supporting our economy and our society by ensuring that we can move goods with speed and efficiency. This sector emits a disproportionate share of road transport emissions and must be a priority focus to help Scotland meet its climate change targets.

The Scottish Government is currently working on the next Climate Change Plan, identifying what actions will be taken up to 2040 to reduce road transport emissions. In the short term, many hauliers in Scotland operate small fleets and want to decarbonise their operations. We need to put plans and strategies in place to collaboratively pursue and achieve this. Learning from what has been successful in driving decarbonisation for other sectors and identifying where these tools and approaches can be deployed for heavy good vehicles (HGVs) is key.

The Scottish Government is looking to learn from experiences in the bus decarbonisation sector to help create impactful and self-sustaining change in the HGV market in Scotland. Operators, manufacturers, financiers and the energy sector have collaborated to accelerate the market and uptake of zero emission vehicles and infrastructure. This funding aims to apply a similar approach to that seen in the preparatory stages of Scottish Zero Emission Bus Challenge Fund.

This document provides guidance for applicants wishing to apply for the consortium building funding. The activity must be delivered by March 2026 and £1 million total is available for deployment. Transport Scotland are aiming to support several consortia projects within this total budget, so applicants are asked to consider what they can deliver up to £150k. There is some flexibility around increases to this, however applicants will need to clearly justify and evidence the value add of any additional funding beyond £150k.

Applications will be accepted from 9^th of July 2025 to 20^th August 2025. You can submit an application at any time within that period. Transport Scotland will confirm the outcome of your funding bid as soon as is possible when the application window closes on the 20^th

Applications should be emailed to FleetsandInfrastructure@transport.gov.scot.

Transport Scotland officials will be available at any point throughout the application window if you have any questions you would like to raise. Contact the FleetsandInfrastructure@transport.gov.scot inbox in the first instance.

Policy Context

Transport Scotland intends to make the case for and develop longer-term policy intervention for HGVs. This would take the form of a multi-year funding programme which can facilitate larger scale investment and progress HGV decarbonisation. The outputs of this consortium builder activity will directly contribute and support Transport Scotland in future policy development.

Successful applicants will work to identify where and what type of investment (private or public sector) is needed to support decarbonisation projects at scale —and supporting this with evidence—which will help shape and create justification for longer term, multi-year funding.

Transport Scotland are expecting that the roadmap to achieving HGV decarbonisation will take a phased approach:

• Short Term (2025-2026) – Foundational and preparatory activities to build investor confidence, enhance operator capability, and generate evidence for multi-year funding.
• Medium Term (2026-2029) –Transport Scotland supporting consortium led HGV decarbonisation projects which demonstrate viability of zero emission HGV and charging infrastructure in Scotland. Projects leverage private investment at scale and aim to create a self-sustaining market.
• Long Term (2029 – 2035) - Zero emission HGV uptake is accelerated through unlocking private investment.

Funding Objectives

This funding aims to enable collaborative working between HGV sector partners in order to create a business case for investment into zero emission HGVs and associated charging infrastructure in Scotland. This business case will identify how support from Government can be leveraged against private sector investment.

The consortium builder funding makes up one part of a wider policy package – the HGV Market Readiness Fund. Other support deployed within this package will directly support Scottish SME HGV operators to understand what will be required, and when, to decarbonise their fleets and operations. The SMEs who receive funding under this separate scheme will be encouraged to join a consortium.

The Fund aims to support the short to medium term objectives by:

1. Supporting HGV operators of all sizes to work together and with private sector vehicle and infrastructure financiers, OEMs and others to identify how to accelerate HGV decarbonisation in Scotland.
2. Supporting HGV operators in accessing expertise, analysis and resources to understand which vehicles and use cases should be the initial focus for decarbonisation.
3. Developing a shared strategic understanding between government and the haulage sector of which regions, routes, and supporting financial models would be most effective in achieving this.
4. Generating an evidence base of where private investment should be targeted and what the role of government is in supporting this to unlock HGV decarbonisation over the next 3-5 years.

The activity undertaken this year within the HGV Market Readiness Fund is key to supporting and progressing towards the medium to long term objectives of the phased approach.

Funding Deliverables

Consortia leads awarded funding under this scheme will be expected to provide two key deliverables:

• Consortium building: A developing consortium of fleets, financiers, chargepoint operators and other key stakeholders.
• Business Case: A business case for investment into battery electric HGVs and infrastructure for FY2026/2027 and beyond. Final report provided to Transport Scotland in February 2026 and draft provided in December 2025.

The funding for 2025/2026 will support projects to start developing consortium that identifies a business case for a specific investment opportunity for HGV decarbonisation in Scotland. Each strategic business case will present how the consortium in its current form (and with envisaged future members) will work together in innovative ways to bring long-term substantive change to the HGV market to support decarbonisation.

Various strategic approaches could be considered. For example (but not limited to): fleets or locations within a specific area or industry; route-specific approaches e.g. along the A9 or A75; or targeting specific vehicle types or operations along key routes. A pan-Scotland proposal is in scope but is not the only possibility. Transport Scotland will consider projects based on whether the threshold of deliverability, impact and strategic value have been met.

The business cases and consortia will be used by Transport Scotland to make a case for a longer term, multi-year programme. This programme will be heavily shaped by the preparatory activity and evidence developed this year. It is expected that this longer-term programme would be a competitive process where consortia could bid for longer term support to deliver large scale decarbonisation project(s) in Scotland (as identified and developed by the business case produced in 2025-26).

The two key deliverables of this funding (consortium building and business case development) are interlinked and should be supported by one another. The consortium will be expected to work together to produce the business case and consortium activity should contribute to the maturation of the business case.

The business case should identify how the consortium will bring zero-emission HGVs, depot and en-route charging to Scotland in way which unlocks wider benefit. It should evidence how the consortium members plan to work together and/or expand membership to effectively demonstrate a ZE zero emission HGV project in Scotland over the coming years. The business case should identify what the consortium could deliver with the appropriate investment and how this will support medium to long term sector decarbonisation. The models and interventions presented in the business case should act as a roadmap to how the sector will continue to decarbonise past the point of government subsidy support. Once developed, consortia may wish to publish a version of their business case to encourage membership and investment.

Minimum Project Criteria

To ensure that the funding deliverables as identified above are achieved, Transport Scotland have set baseline criteria which must be met in order for the project to be considered for funding. Please see criteria below.

#	Criteria to be Met	Relates to	Evidence Accepted
1	Consortium has an organisation providing private financing.	Consortium Building	Section 6 - Details of Consortium
2	Consortium has at least 2 HGV operators with depots and routes in Scotland with ambition to on-board more.	Consortium Building	Section 6 - Details of Consortium
3	Consortium has an appropriate data analytical resource, either provided by consortium member or contracted, to identify charging infrastructure opportunities and requirements for the business case development.	Consortium Building / Business Case	Section 6 - Details of Consortium
4	Consortium has an agreement for fleets involved in the consortium to share fleet telematic data with Heriot Watt University for the infrastructure mapping project. This will be kept secure and anonymous with no routes or depot locations publicly visible.	Consortium Building	Written confirmation, inclusion in MoU or other relevant consortium agreement.
5	Project delivery plan submitted setting out stages for development of a business case with a draft business case provided to Transport Scotland in Dec 2025 and the finalised case submitted by Feb 2026	Business Case	Tab 4 of Financial and Project Document.

Project Proposal– What to Consider

Projects will be assessed on deliverability, project governance and finance. The application form will ask for a short summary of the project as a whole and then provides specific sections for applicants to address each assessment area. The ‘Assessment’ section provides specific advice on how applications will be assessed.

Business Case

The below paragraphs provide guidance and information on what you may want to consider for your business case activity.

Transport Scotland would expect a strong and developing project bid to include:

Infrastructure

An identification of strategic charging locations that best combine access to land, optimal location for consortium hauliers to onboard zero emission HGVs over next 3 years and affordable grid connection costs. The Scottish Government is committed to ensuring that any investment into heavy vehicle charging infrastructure will strongly encourage the shared use of infrastructure across operators and sectors wherever possible. Therefore, identified charging locations must be en-route or part of a network of agreed open depots (or locations that are semi-private but would allow access to third parties via individual agreements) to maximise access and utilisation.

Where feasible, relevant development work completed e.g. surveys, feasibility, engagement with DNOs/iDNOs, to build confidence in site viability and delivery (considering timescales for longer term activity likely 2026-2029). This includes cost quotes where possible from DNOs / iDNOs, considers where other (non-consortium) local and fleet demand is available and where geographical approaches could provide utilisation to drive CPO investment (taking into account existing infrastructure e.g. bus depot charging in the analysis).

Financing

Proposals for how vehicles could be financed, the financing costs and associated terms for consortium hauliers in as much detail as is available. Identifies estimated government support required to make such financing costs affordable for hauliers over the period April 2026 to March 2029 – and therefore the level of private capital leveraged from any government support. This would include estimates of vehicles that could be decarbonised by consortium in future years and how SME operators specifically, could benefit from the consortium approach.

Proposals for how these charging locations will be financed, owned, operated (including booking arrangements for hauliers) and priced in as much detail as possible. This could include assumptions about future usage (after 2029) and how these have been calculated.

Identification of cost breakdown over future years and what the ask of government would be as part of this. Identify why government intervention is required and how government intervention could unlock private sector investment. The consortia should demonstrate how the approach to financing will provide value-for- money to the taxpayer and encourage a Just Transition to Net Zero. Referencing how this will contribute to the market development to the point where the private sector no longer requires government assistance.

Data

Consideration of the role of data and data sharing as an evidence base for where en-route charging would be most effectively deployed and how consortium can use data to refine business case. Ensure that appropriate analysis is provided via the consortium or a contracted consultancy to provide reporting on locations and fleet operations. You may find the Heriot-Watt Mapping useful.

Access to appropriate analytical support. For example, in developing a robust business case, it may be appropriate to work in partnership with a specialist consultancy to provide administrative support and expertise that can model and forecast infrastructure requirements to inform viable use cases for fleets in their consortium. The consortium should have access to relevant analytical resource who will provide main analysis for business case development (can be internal or external to consortium).

Support to fleets in the consortium to access analysis of their operations, how they can play a role in business case development through commitment to decarbonise their fleet and operate battery electric vehicles.

Eligibility – Consortium Lead Organisation

Applications will be accepted only from organisations who will act as the ‘lead’ applicant and applicants are submitted on behalf of a consortium. This organisation will be the ‘grantee’ and is expected to manage the funding on behalf of, and in partnership with, the other consortium members. The lead applicant will be the sole body which receives grant funding directly from Transport Scotland, if successful.

The lead applicant should be the main organisation that facilitates and supports the consortium in developing collaborative working and delivering the business case for investment.

Applications should clearly state which organisation is the lead applicant, and how the other participants will work together in the event of a successful application. This should be in the form of Heads of Terms, Agreements in Principles or Memorandums of Understanding, draft terms of financial agreements, letters of support, or other documentation which can be presented to Transport Scotland.

The consortium should have appropriate membership, with relevant experience from members ensuring a well-balanced group. (See requirements on consortium make-up at time of application in eligibility section below).The roles of all members of the consortium should be explored identified (Application Form - Details of Consortium section)

Applications should identify, where possible, key stakeholders or organisation types which would strengthen the proposal of the consortia, and outline a plan for how the consortia will grow over time to include other key members e.g. fleets, data providers, Charge Point Operators, and OEMs to strengthen business case.

Eligibility – Consortium Members

Consortia must include:

• at least 1 company providing private finance (can be a financier of vehicles and/or infrastructure, a bank, an OEM offering financing terms, chargepoint operator etc.);
• At least 2 HGV fleet operators with routes and depots in Scotland.

A consortium is defined as at least one organisation acting as a financier, and at least two HGV fleets. Bids from consortia comprised of bodies from the following categories are eligible:

• Heavy goods vehicle (HGVs) operators with depots and/or established routes in Scotland (This funding is targeted at UK-registered lorries and HGVs (over 3.5 tonnes in weight));
• Financiers;
• Manufacturers of HGVs;
• Charge Point Operators (CPOs);
• Independent Distribution Network Operators (iDNOs);
• Public sector bodies, either as users of vehicles or providers of charging infrastructure;
• Other organisations relevant to decarbonisation of HGVs in Scotland, e.g. software provider, trade body;
• Other heavy vehicle operators with vehicles over 3.5 tonnes e.g. flatbed, skip loaders, road maintenance etc.

Applications are encouraged to take a “whole transport system” view to any infrastructure investment and look beyond solely commercial HGV operators when considering those who could benefit from or be impacted by the installation of charging infrastructure. Eligible bodies include:

• Public bodies e.g., NHS Scotland, Further Education bodies and their delivery partners for fleet charging
• Bus, coach or van operators
• Distribution hubs, airports and sea ports
• Emergency Services
• Railway operators/bodies.

If consortium members are part of more than one bid, details should be set out as to how commercial details will be protected between consortia.

Recognising the timescales provided, it is not required to have an SME operator (less than 50 HGVs) involved in the consortium at this stage, however we do encourage an ambition to onboard SME operators in the future and consideration of how they could benefit.

Finance Guidance

If successful, consortium leads will be provided with grant funding from the Scottish Government to provide the deliverables as outlined. As grant funding makes use of taxpayer money, there is a high level of scrutiny and subsequently several audit processes that Transport Scotland will be required to undertake.

It is important that funding is not distributed without clear evidence of need. It is required that the outcomes of the grant and the costs incurred by the grant recipients are:

• clear
• measurable
• reasonable
• attributable to the grant purpose
• all costs must be incurred in FY 2025-26. No accrual will be possible.

A separate financial and project reporting document will be provided for completion alongside the application form. The financial and project report document will be assessed in conjunction with the application form.

All information provided in applications will be kept in confidence and not shared outside government and its agencies and used only for the purposes of evaluating the performance and value of the funding and for no other purpose.

Funding availability and timescales

Funding is capped at £1,000,000. Transport Scotland would look to create a diverse portfolio of funded activity, therefore applicants are asked to consider what they can deliver up to £150,000. There is some flexibility around increase to this, however applicants will need to clearly justify and evidence the value add of any additional funding beyond £150,000. Funding will be allocated based on assessment of a competitive bidding process and more than one consortium may be supported.

Applicants are asked to consider when estimating project costs that they can ensure activity is deliverable, appropriately corresponds to scale of activity planned and represents value for money for Transport Scotland. This funding is expected to be drawn down and work completed and evidenced by March 2026. Any unspent funds will be unavailable to the grant recipient after this point.

Successful applicants will submit their planned drawdown for the financial year after receiving approval in principle for the total project cost.

Grant claims will only be accepted and paid once evidence of work completedg. business case provided to Transport Scotland.

The Scottish Government is not committed to awarding the full budget available and will only award funds to bids that meet the criteria and evidence that the proposed consortia will be able to develop a credible, transformative business case.

Eligible Costs

For the purposes of this fund, the preparatory or development work undertaken to establish the business case for future investment must focus on future deployment of battery electric HGVs and associated infrastructure in Scotland.

Eligible costs include:

• Project related costs for consortium lead directly attributable to the grant purpose (consortium development or business case development);
• Support for the development and building of consortium;
• Procurement of strategic advice and reporting on vehicle electrification for fleets in consortium (identifying routes, locations, use cases, appropriate technology etc.);
• Business case development to secure private sector investment and fleet Board approval;
• Surveys, feasibility activity or advice for infrastructure identification and procurement, including negotiation with DNOs and planning and land authorities.

Ineligible Costs

The following items are a non-exhaustive list of costs which are ineligible for funding under this activity:

• Resource or staffing costs relating to the consortium members (outside of the lead consortium member) giving time to working on the project;
• Cost associated with events, promotion, branding or other marketing-type activity.

Assessment

Bids will be assessed by Transport Scotland and with contributions from expertise across Scottish Government e.g. Scottish Futures Trust or Investment colleagues.

Dependent on number of applicants, Transport Scotland expect to provide an outcome on applications within 10 working days of applications window closing date (20^th August 2025).

Applications will be assessed against on the overall project alignment against 3 main criteria:

• Project Alignment with Funding Objectives and Outputs
• Project Deliverability
• Project Governance and Financial Validity
• Applicants must complete the application form and financial and project reporting document.

Below is guidance on how this will be assessed and the weighting of each criteria.

Project Alignment with Funding Objectives and Outputs (60%)

• Confirmation that baseline criteria from checklist are met.
• Consideration of how project will help support a pathway and links to the key objectives of the fund (see Funding Objectives).
• Clear reference to the two key deliverables and identified appropriate activity to develop these project outputs.
• Clear identification of how planned activity in FY25/6 will create a business case to secure future investment in HGVs and infrastructure that can be provided to Transport Scotland by February 2026 and draft report provided in December 2025.
• Activity identified which clearly links to identifying where future private investment would support consortium and understanding of role for government subsidy.
• Make-up of consortium members (at a minimum, it is expected that 2 operators and a financier would be committed to consortium).
• Planned activity to develop consortium membership.
• Identified supportive activity to develop consortium and market readiness.

Project Deliverability (20%)

• Clear project plan which identifies how consortium and business case will be developed over financial year
• Clear and appropriate milestones and outputs for timescale allowed
• Evidence of feasibility or early scoping activity (securing partnerships, early commitments to consortium)
• Appropriate analytical resource confirmed for business case development.

Risks to deliverability flagged in risk register with appropriate mitigation activities identified.

Project Governance and Financial Validity (20%)

• Project management / governance and reporting arrangements provided
• Team make up and relevant detail provided (job titles, short CV/experience)
• Risk register completed
• Credibility of project plan, milestones and identification of risks and mitigation strategies
• Fair Work First pro-forma completed and due diligence form completed
• Credibility of project costing
• Evidence for value for money and cost/benefit ratio of business case over time.

Extent of match funding from consortium against eligible project costs and evidence of this being secured at time of application.

Annex A - Fair Work First

Applicants should ensure that they have completed the Fair Work First pro-forma in the application. The below section provides guidance and background to this ask. If you have any questions about this aspect of the grant funding, please reach out to Transport Scotland and we will support you.

Fair Work First is the Scottish Government's flagship policy for driving high quality and fair work across the labour market in Scotland by applying fair work criteria to grants, other funding and contracts being awarded by and across the public sector, where it is relevant to do so. The Fair Work First guidance outlines our Fair Work First approach and exemplifies the seven Fair Work First criteria in practice. The default position is that all grant recipients awarded a public sector grant on or after 1 July 2023 are required to pay at least the real Living Wage and provide appropriate channels for effective workers' voice as a minimum standard while the other five criteria are encouraged. There is a pro-forma for Fair Work First attached to the application form which must be completed in order to submit your application.

The lead applicant must pay at least the real Living Wage to all UK based staff aged 16 and over, including apprentices, who are directly employed by the lead applicant; and any UK-based workers who are not directly employed by the lead applicant but are directly engaged in delivering the grant-funded activity, whether they be sub-contractors or agency staff, must also be paid at least the real Living Wage.

The consortium members must also pay at least the Real Living Wage to any workers directly engaged in delivering the grant funded activity. The lead applicant is responsible for ensuring all members of the consortium meet the condition to pay at least the real Living Wage to workers involved in the delivery of the grant funded activity in their bid. All members of the consortium are asked to make a commitment/assurance that they will adopt the other aspects of FWF as far as possible specifically:

• investment in workforce development;
• no inappropriate use of zero hours contracts;
• action to tackle the gender pay gap and create a more diverse and inclusive workplace;
• offer flexible and family friendly working practices for all workers from day one of employment; and, oppose the use of fire and rehire practice.

This could be an aspect which is included in any consortium agreement or MoU, Transport Scotland can support with providing wording.

Good practice examples of each of the Fair Work First criteria are set out in the FWF Guidance, and details and acceptable forms of 6 evidence for the real Living Wage and effective voice conditionality are provided in Annex B of this document.

Organisations who are accessing grant funding are asked by the Scottish Government to include a short statement on their own website highlighting their commitment to advancing the Fair Work First criteria, including the real Living Wage and effective voice conditions. More information on verification statements is available in the FWF Guidance. This can, for example, be included in any announcement of the funding activity and is not required to go into detail beyond what is stated above.

Lead applicants will be asked to provide evidence of their compliance with Fair Work First principles as part of the application process. Milestones will be set as part of the grant offer letter which stipulate activity to be undertaken throughout the grant in relation to Fair Work First.

Annex B - Fair Work First – Evidence Examples And Summary

Evidence of payment of the Real Living Wage for staff directly employed on the grant funded project/programme. See below (evidence only required for grants above £100k).

Directly employed staff

• Living Wage Accreditation; or
• Anonymised payroll; or
• Accountant certificate

Apprentices

• Anonymised payroll; or
• Accountant certificate

16-17 year old workers

• Anonymised payroll; or
• Accountant certificate

Contracted & agency staff

• Anonymised copy of contract for relevant contractors/ agency workers

Evidence of appropriate channels for effective workers’ voice

The below provides examples of how the different channels of voice can be evidenced. This is not an exhaustive or prescriptive list, and funders can recognise different forms of voice that are appropriate for different organisations.

21 employees and over

• At least one channel at both levels (individual and collective) is evidenced.
• Where it is known that for periods of the year, the workforce will consist of 21 or more workers, a channel at both levels should be evidenced.

Fewer than 21 employees

• Although it is to be encouraged in all organisations, there is flexibility in terms of evidencing the collective element of voice within organisations with fewer than 21 workers. If they are unable to provide a collective voice channel, these organisations can provide evidence of individual voice only. This aligns with the requirements for application for statutory union recognition and is therefore considered as a benchmark in terms of the size of workforce where collective representation would be expected.

Examples of evidence suitable for individual and collective worker’s voice by channel

Line Management Relationship (i.e. effective 2-way dialogue through 1:1 relationship)

Confirmation from employer that there is opportunity for regular 1:1 open and two-way dialogue between line managers and their direct reports; that this dialogue exists separately to standard performance review processes; and that worker-manager working relationships are effective. This could also be supported by evidence of regular engagement survey that supports this; and/or in Organisation’s KPI’s.

Staff/Engagement Surveys

Confirmation from employer that an appropriate survey is regularly undertaken and can demonstrate that feedback is provided to workforce and actions created and implemented to address this.

Suggestions Schemes

Confirmation from employer that a scheme exists and examples provided of improvements made as a result.

Intranet/Online Platforms

Confirmation from employer that an internal platform exists that allows worker contribution to strategic discussion and examples provided where input is acknowledged and acted upon.

Trade Union Recognition/Collective Bargaining

Employer to provide copy of Recognition Agreement or other evidence demonstrating that unions are recognised for collective bargaining purposes.

Staff Forums/Networks

Confirmation from employer that network(s) and/or a forum exists, meets regularly, supports open dialogue and is action focussed. Examples of actions progressed should be provided.

Access is provided to trade unions/employer is open to trade union membership

Confirmation from employer that:

• trade union access is granted to recruit and organise members.

And/or:

• workers are aware that the employer is happy for them to join a union of their choice (e.g through induction materials, clause in contract).

Joint Consultative Committee/s (JCC)

Confirmation from employer that JCC/s exist and examples of issues covered.

European Works Councils (EWCs)

Employer to provide papers from EWC demonstrating membership and active participation.

Annex C - Subsidy Control

The grant is being provided in accordance with the UK subsidy control regime, as set out in, without limitation, the Subsidy Control Act 2022 and any other applicable law, statutory guidance, code of practice, judgment of a relevant court of law and international commitments on subsidy control arising from, amongst others, World Trade Organisation Membership, the UK-EU Trade and Cooperation Agreement, and international treaties and agreements to which the United Kingdom is a party, as amended or modified from time to time.

Transport Scotland is the public authority responsible for managing and reporting on the subsidy. Applicants should ensure that they have read the subsidy control section of the application and have completed the due diligence tab of the financial and project reporting document.

Annex D - Disclaimer

Applicants should be aware that, as this grant fund is part of a wider HGV decarbonisation programme, the application process will be reviewed as the programme evolves and therefore may be subject to change. The Scottish Ministers and Transport Scotland reserve the right to amend the published guidance during the period of the programme.

Transport Scotland reserves the right to reject an application where:

an application is submitted late, is completed incorrectly, is materially incomplete or fails to meet any submission requirements which have been notified to the applicants; and/or

the applicant (including any partners) is guilty of a material misrepresentation or false statement in relation to its application and/or the application process.

Transport Scotland reserve the right at any time:

• not to consider applications other than those submitted in accordance with the requirements of the application process;
• to issue amendments or modifications to the application documents during the application process;
• to require an applicant (including any partners) to clarify their application in writing and/or provide additional information (failure to respond adequately may result in an application being rejected);
• alter the timetable of any aspect of the application process;
• to not award any grant funding;
• to cancel the application process at any time.

Any costs or expenses incurred by an applicant (including any partners) or any other person participating in the application process will not be reimbursed by Transport Scotland. Transport Scotland and/or any of their representatives or advisors will not be liable in any way to any applicant (including any partners) or any other person for any costs, expenses or losses incurred by any applicant (including any partners) or any other person in connection with this application process.